CFA AUDITORS LIMITED (“we”, “us” or “our”) respects your privacy and the protection of the security and confidentiality of your personal data is of outmost importance to us. This privacy notice will inform you as to how we use and look after your personal data and tell you about your privacy rights and how the law protects you when: 

• you visit our website;
  • you contact us through our website or by other means;
  • you subscribe to receive information about our services, publications and events;
  • you are a client or prospective client;
  • you are a supplier, service provider or business contact;
  • you are connected to a client, prospective client or engagement in respect of which we provide services. 

Our website is designed for general audiences and is not aimed at children. We do not intentionally gather personal information from anyone under the age of 18. 

1. IMPORTANT INFORMATION AND WHO WE ARE 

Purpose of this Privacy Notice 

This Privacy Notice explains how CFA AUDITORS LIMITED collects and processes your personal data in the circumstances described above. It should be read together with any other privacy notices that we may provide when collecting or processing your personal data. 

Data Controller 

The data controller processing your personal data is CFA AUDITORS LIMITED, a duly registered limited liability company in Cyprus under registration number 265211 with its registered office at 57 Spyrou Kyprianou Avenue, Bybloserve Business Center, 6051 Larnaca, Cyprus. 

Data Protection Officer (DPO) 

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our DPO using the details set out below. 

Marianna Orthodoxou
Data Protection Officer 

Address: 57 Spyrou Kyprianou Avenue, Bybloserve Business Centre, 3rd Floor,
6051 Larnaca, Cyprus 

Email: [email protected]
Telephone: +357 24 400397 

Changes to this Privacy Notice 

We reserve the right to amend this Privacy Notice from time to time to reflect changes in applicable laws, regulations, professional requirements, our services or our data processing practices. Any updated version will be published on our website and will become effective upon publication. We encourage you to review this Privacy Notice periodically to remain informed about how we collect, use and protect your personal data. 

Third-Party Links 

Our website may contain links to third-party websites. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit. 

1. THE PERSONAL DATA WE COLLECT 

Personal data is any information about a person from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows: 

• Identity Data
  Includes name, surname, title, date of birth, nationality, passport or identity card details, tax identification number, employment information and other identification data. 

• Contact Data
  Includes residential address, correspondence address, email address and telephone numbers. 

• Financial Data
  Includes bank account details, payment information, invoicing information and other financial records necessary for providing our services. 

• Client and Engagement Data
  Includes information and documents obtained in connection with audit, accounting, tax, advisory, compliance and related professional services. 

• Marketing and Communications Data
  Includes your preferences regarding receiving marketing communications, newsletters, event invitations and publications. 

• Website Enquiry Data
  Includes information submitted through contact forms, online enquiries and communications through our website. 

• Technical Data
  Includes IP address, browser type, operating system, device information, website usage information and cookie-related data. 

• Special Categories of Personal Data
  In limited circumstances and where necessary for the provision of our services or compliance with legal obligations, we may process special category personal data, including information relating to health, criminal convictions or other categories protected under the GDPR. 

• Usage Data  

Includes information about how you use our website, and services. 

1. HOW WE COLLECT YOUR PERSONAL DATA 

We collect personal data through: 

• Direct interactions 

You may provide information when you: 

• contact us;via email or website contact forms;
  • request information about our services;
  • engage us to provide professional services;
  • attend meetings, events or seminars;
  • subscribe to newsletters or publications;
  • complete website forms. 

• Third parties 

We may obtain personal data from: 

• clients and their authorised representatives;
  • public authorities and regulators;
  • banks and financial institutions;
  • publicly available sources;
  • professional advisers;
  • service providers. 

• Automated technologies 

When you use our website, we may automatically collect Technical Data through cookies and similar technologies. Please refer to our Cookie Notice for further information. 

1. HOW WE USE YOUR PERSONAL DATA 

We process personal data only where we have a lawful basis under the GDPR. 

• Performance of a contract 

We process personal data where necessary: 

• to onboard clients;
  • to provide audit, accounting, tax, advisory and related professional services;
  • to manage engagements;
  • to process payments and invoices. 

• Compliance with legal obligations 

We process personal data to comply with applicable legal and regulatory obligations, including: 

• anti-money laundering and know-your-client requirements;
  • audit and accounting regulations;
  • tax compliance obligations;
  • fraud prevention;
  • regulatory reporting obligations. 

• Legitimate interests 

We may process personal data where necessary for our legitimate business interests, including: 

• managing our business operations;
  •maintaining client relationships;
  • improving our services;
  • information security;
  • risk management;
  • exercising or defending legal claims;
  • managing suppliers and service providers. 

• Consent 

Where required by law, we will rely on your consent to send marketing communications or process personal data for specific purposes. You may withdraw your consent at any time. 

• Marketing Communications 

You may opt out of marketing communications at any time by contacting us at [email protected] or by using the unsubscribe option included in our communications. 

• Automated Decision-Making 

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects. 

1. DISCLOSURE OF PERSONAL DATA 

We may disclose personal data to: 

• auditors, accountants, tax advisers and professional consultants;
  • banks and financial institutions;
  • IT and cloud service providers;
  • regulatory authorities and government bodies;
  • law enforcement agencies;
  • courts and tribunals;
  • service providers supporting our operations;
  • other parties where disclosure is required by law. 

All third-party service providers are required to protect personal data and process it only in accordance with our instructions and applicable law. 

1. INTERNATIONAL TRANSFERS 

CFA AUDITORS LIMITED does not ordinarily transfer personal data outside the European Economic Area (EEA). 

Should an international transfer become necessary, we will ensure that appropriate safeguards are implemented in accordance with the GDPR, including the use of European Commission Standard Contractual Clauses or other legally recognised transfer mechanisms. 

1. DATA SECURITY 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. 

• Site Access Control: unauthorised persons are not allowed to gain access to areas within our firm whereby personal data are processed and in case where the provision of access to such persons is necessary, they do not remain unattended. 

• System Access Control: only authorised persons have access to data processing systems. 

• Data Access Control: authorised persons with access to data processing system have access only to the data they are authorised to access and are bound by confidentiality. 

• Transfer Control: personal data are only transferred in prescribed manner and under certain circumstances. 

• Disclosure Control: we always ascertain and check where and to whom data can be transferred by means of data transmission facilities. 

• Order Control: personal data of a data subject is processed in strict accordance with the data subject’s instructions and the appropriate law. 

• Breach Control: procedures to deal with any suspected personal data breach and for the notification of any applicable regulator or an affected data subject of a breach have been laid down. 

Our security measures are audited regularly by external security experts in order to maintain our security level to international standards and to ensure that personal data is handled in a secure way. 

1. DATA RETENTION 

We will retain personal data only for as long as necessary to fulfil the purposes for which it was collected. 

Where a client relationship exists, we will retain personal data for a period of at least seven (7) years following the termination of the business relationship, unless a longer retention period is required by applicable law, regulation, professional obligations or for the establishment, exercise or defence of legal claims. 

When personal data is no longer required, it will be securely deleted or anonymised. 

1. YOUR RIGHTS 

• Access: You have the right to access to your personal data and request to receive a copy of the personal data we hold about you. There are situations where we may deny your request, for example, if making the information available to you would reveal personal data about another person, or if we are legally prevented from disclosing such information. 

• Accuracy:  It is our objective to keep accurate, current and complete personal data and you have the right to request to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. 

• Erasure:  You have the right to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. You have the right to object to the processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. 

• Restriction of processing:  This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. 

• Portability: You have the right to request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. 

• Withdraw consent: You have the right to withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain services to you. We will advise you if this is the case at the time you withdraw your consent. 

If you wish to exercise any of the rights set out above, please contact us at  [email protected] . 

Right to Lodge a Complaint 

You have the right to lodge a complaint with the Office of the Commissioner for Personal Data Protection of Cyprus. 

Further information is available at:
www.dataprotection.gov.cy 

Fees 

You will generally not be required to pay a fee to exercise your rights. However, we may charge a reasonable fee or refuse a request where it is manifestly unfounded, repetitive or excessive. 

Response Time 

We aim to respond to all valid requests within one month. If a request is particularly complex, we may require additional time and will keep you informed accordingly. 

Last Updated: June 2026